About the Role

We are seeking an experienced and highly organized Personal Assistant to support our Managing Director (MD) in the MDO department. This role is pivotal in ensuring seamless day-to-day operations, enabling the MD to focus on strategic initiatives. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

Manage and maintain the MD's calendar, scheduling appointments, meetings, and travel arrangements to optimize time management.
Coordinate domestic and international travel logistics, including flights, accommodations, and transportation.
Prepare and distribute meeting agendas, taking minutes and following up on action items to ensure timely completion.
Serve as the primary point of contact for internal and external communications on behalf of the MD, demonstrating professionalism and discretion.
Conduct research, compile reports, and create presentations to assist the MD in decision-making processes.
Handle confidential information with the utmost integrity and professionalism, ensuring compliance with data protection regulations.
Organize company events, meetings, and conferences, ensuring all logistics are meticulously planned and executed.
Assist in budget management and expense reporting, ensuring accurate and timely submissions.
Foster and maintain positive relationships with stakeholders, clients, and team members.
Actively contribute to process improvement initiatives and support the MD in implementing organizational changes.

Required Qualifications

Master's degree in Business Administration (MBA) or related field.
Minimum of 10 years of proven experience as a Personal Assistant or in a similar role supporting senior management.
Demonstrated ability to manage complex calendars and travel itineraries effectively.
Excellent verbal and written communication skills, with a keen attention to detail.
Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

Preferred Qualifications

Experience working in a corporate environment, preferably in the MDO sector.
Familiarity with project management tools and software.
Ability to work independently and as part of a team in a dynamic work environment.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with project management and scheduling software (e.g., Asana, Trello).
Basic financial literacy for budget management and expense reporting.
Technological aptitude with the ability to quickly learn new software and tools.

Key Skills

Calendar Management Travel Coordination Communication Technological Proficiency Executive Support Microsoft Office Confidentiality Stakeholder Management Budget Management Project Management

What We Offer

Competitive salary of ?50,000 per month with annual performance reviews.
Opportunity to work closely with senior leadership and contribute to strategic initiatives.
A dynamic and supportive work environment that encourages professional growth and development.
Health and wellness benefits, including medical insurance.
Opportunities for networking and professional development through workshops and seminars.

How to Apply

Please submit your updated CV using the application options provided. Ensure your resume details your relevant personal assistant experience, MBA qualification, and supporting background for MD-level roles.

Personal Assistant to MD