Executive Assistant to MD

About the Role

We are seeking a highly organized and proactive Executive Assistant to support our Managing Director (MD) at our Kolkata office. This pivotal role requires a professional with extensive experience in administrative functions, coupled with a background as a Chartered Accountant (CA) intern. The ideal candidate will possess exceptional communication skills and an ability to manage sensitive information while ensuring the seamless operation of the MD's office.

Key Responsibilities

• Provide comprehensive administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, reports, and presentations, ensuring clarity and professionalism.
• Act as a liaison between the MD and internal/external stakeholders, managing communications effectively.
• Conduct research and compile data to assist the MD in decision-making and strategic planning.
• Monitor and track project progress and deadlines, ensuring timely follow-up on action items.
• Organize and maintain filing systems for documents, reports, and correspondence.
• Handle confidential information with discretion, maintaining privacy and confidentiality at all times.
• Assist in financial reporting and budgeting processes, leveraging CA knowledge to support financial analysis.
• Coordinate and prepare for board meetings, including agenda creation, minutes taking, and follow-up on action points.
• Support ad-hoc projects as required by the MD to ensure the smooth functioning of the office.

Required Qualifications

• Minimum 10 years of experience as an Executive Assistant or in a similar administrative role.
• Chartered Accountant (CA) qualification, with a solid understanding of financial principles.
• Proven experience in managing high-level executive schedules and priorities.
• Exceptional written and verbal communication skills.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Preferred Qualifications

• Experience in a corporate or professional services environment.
• Familiarity with project management tools and practices.
• Ability to work under pressure and adapt to changing priorities.
• Previous experience supporting C-level executives is highly desirable.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with accounting software and financial reporting tools.
• Knowledge of project management software (e.g., Asana, Trello) is a plus.
• Strong internet research and data analysis skills.

Key Skills

What We Offer

• Competitive salary package aligned with market standards.
• Comprehensive health and wellness benefits.
• Opportunities for professional development and career advancement.
• A dynamic and inclusive work environment that encourages innovation.
• Work-life balance initiatives to support employee well-being.

How to Apply

Please submit your updated CV using the application options provided. Ensure your resume details your relevant executive assistant experience, CA qualification, and supporting background for MD-level roles.